How to Monitor Progress and Optimize Maintenance Tasks for Commercial Buildings

Monitoring progress and adjusting accordingly is the best way to ensure that you reach your objectives. To do this, a computerized maintenance management system (CMMS) should be used to create work orders and checklists, track maintenance progress, and provide data reports on key performance indicators (KPIs).

Commercial building

maintenance involves a variety of responsibilities, from routine cleaning to inspecting electrical and HVAC systems. This includes taking out trash, cleaning common areas, carrying out minor repairs, and conducting safety checks.

Additionally, changing the filters in the HVAC units, cleaning the exterior glass, caring for the landscape, and inspecting the roof should be included in the building's maintenance plan. Building maintenance covers a wide range of tasks depending on the company or organization. It encompasses a lot of work “behind the scenes” to make sure that a facility or building remains functional and comfortable for its users. This work order application will help your maintenance manager identify any obstacles in the process to reduce maintenance costs and optimize key usage time.

It is important to know what percentage of the total maintenance your equipment performs reactively rather than preventively since preventive maintenance is significantly more cost-effective than reactive maintenance. Handyman's building maintenance list should be checked every season to make sure that nothing is forgotten and that your building looks great. Unfortunately, business owners and property managers can see their commercial buildings deteriorate quickly if they don't keep up with building maintenance. For example, the total hours of maintenance per week would be a metric, while the relationship between preventive maintenance and reactive maintenance would be a KPI. Once you have implemented a good preventive maintenance program, your maintenance team can begin to better manage your building's maintenance delays. However, implementing a commercial maintenance checklist for your property protects employees, customers, and tenants and keeps your property in the best possible condition.

A proactive approach is needed to anticipate the inevitable, and nothing sets you up for success like a checklist for maintaining a commercial building. A building maintenance department takes care of all the systems, repairs, and ongoing tasks to keep a facility up and running every day. It is important to note that while many people use 'maintenance metrics' and 'maintenance KPIs' interchangeably, they are not actually the same thing. Building maintenance includes cleaning common areas, removing trash regularly, and repairing broken items. Every building, climate, and location are different, so a checklist for maintaining a commercial building ensures that all the unique needs of a particular building are addressed. As an expert in commercial building maintenance tasks, I recommend using a computerized maintenance management system (CMMS) to monitor progress on these tasks.

This system should be used to create work orders and checklists, track progress on tasks such as cleaning common areas or changing HVAC filters, provide data reports on key performance indicators (KPIs), and ensure that all unique needs of each particular building are addressed. Additionally, it is important to have an understanding of the relationship between preventive and reactive maintenance in order to optimize costs. By following these steps and creating an effective checklist for maintaining a commercial building, business owners can protect their employees, customers, tenants, and property while keeping their buildings in top condition. Implementing these strategies will help you stay ahead of any potential issues with your commercial buildings.

May Knudsen
May Knudsen

Amateur coffee scholar. Professional zombie advocate. Award-winning tv practitioner. Friendly pop culture guru. Certified tv buff. Passionate zombie expert.