Most urgent or emergency tasks are fairly obvious in nature. For example, if your building is on fire, you have a flood problem, a gas leak, or a safety problem, all other requests should be suspended until the property is safe and properly serviced. We asked 45 different facility management professionals how they prioritize all the tasks they must perform in their buildings. Some gave simple answers and others gave slightly more profound ideas.
From interior repair and floor care to parking lot repair, commercial building maintenance keeps everyone who enters your facility safe. With more than five decades of leadership and innovation in the commercial building maintenance industry in the Northeast, Corporate Building Services knows how important maintenance services are to maintaining the integrity of a company. The increase in foot traffic and activity in your building means that it's more important than ever for business owners and property managers to pay close attention to maintaining their facilities. When formulating a budget plan and balancing the cost and benefit of projects, there is a temptation to cut back on building maintenance and improvements.
However, it will become increasingly easy to see that planned and well-funded maintenance avoids the capitalized cost (reportedly up to 7 percent per year) of deferred maintenance. Not only that, deferred maintenance can leave you exposed to liability issues and also affect other building systems. As more maintenance departments move from a reactive to a proactive maintenance strategy (thanks to CMMS software), there is less shouting because preventive maintenance means fewer emergencies and breakdowns. This shift in strategy requires facility managers to prioritize their tasks in order to ensure that all areas of the building are properly maintained.
Here are some tips for prioritizing commercial building maintenance tasks:
1.Identify Urgent TasksThe first step in prioritizing commercial building maintenance tasks is to identify any urgent tasks that need immediate attention. These tasks could include anything from fixing a broken window or door to addressing a plumbing issue or electrical problem. It's important to address these tasks as soon as possible in order to prevent further damage or injury.
2.Assess RiskOnce you have identified any urgent tasks that need immediate attention, you should then assess the risk associated with each task.
This will help you determine which tasks should be prioritized first based on their potential impact on safety, security, or operations. For example, if you have an electrical issue that could cause a fire, this should be addressed immediately.
3.Create a Maintenance ScheduleOnce you have identified any urgent tasks and assessed the risk associated with each task, you should then create a maintenance schedule for all other tasks. This schedule should include regular inspections of all areas of the building as well as any preventive maintenance that needs to be done on a regular basis.
This will help ensure that all areas of the building are properly maintained and any potential issues are addressed before they become major problems.